2020 Exhibitor Manual

Welcome to the online exhibitor manual!  Here you will find all of the information and order forms necessary to successfully exhibit at EMS Today!  If you have any questions, please contact your Exhibit Services Manager, Danielle McCloud, at


Exhibitor Guidelines & Information

Informational guide to help the exhibitor

Here you will find rules and guidelines, event schedules, important deadlines, and more!


Booth Services

Here, you'll find all your booth space needs:  furniture, electricity, audio/visual, etc.

Freeman is the official vendor for EMS Today 2019!



Book your hotel for discounted rates only through PCS.

Preferred Convention Services (PCS) is the offical housing company for EMS Today 2019.   


Booth Staff Registration

Make sure you register your staff who will be attending the booth during the event

You may register via a booth staff registration form or online.  Our Registration Department is available Monday through Friday 8am - 5pm CST to assist you with any questions. 

Information | How To
Online Exhibitor Registration


In-Booth Sessions/Continuing Education

Allow attendees to receive CE credits in your booth

For your session, you must submit a CAPCE Presentation Form in addition to any handout material you wish to provide.


Venue Information

Gaylord National Harbor - National Harbor, MD

The spectacular waterfront resort, with a stunning 19-story glass atrium and sweeping views of the Potomac River, features a rejuvenating spa, indoor pool, state-of-the-art fitness center, and unique restaurants and shops.

Important Deadlines

Place your orders with Freeman by JANUARY 29, 2019, to take advantage of discounted rates for the following services

Booth Accessories
Booth Cleaning
Fabric Solutions
Carpet - Standard & Custom
Complete Booth Rental
SmartFabric & TotalFlex Rental Exhibits

Deadlines Continued


Certificate of Insurance & EAC Forms Due
December 14, 2018
Advanced Warehouse Shipping January 15 - February 12, 2019
Lead Retrieval December 21, 2018
Audio/Visual TBD
Electric February 4, 2019
Internet   February 4, 2019
Show Site Shipping begins February 19, 2019

Exhibitor Move In/Out Schedule

Monday, Feb 18th 11:00am - 1:00pm  -  Vehicle Move-In
Monday, Feb 18th 1:00pm - 5:00pm  - Booths 400+ sq ft
Tuesday, Feb 19th 8:00am - 5:00pm
Wednesday, Feb 20th 8:00am - 12:00pm
Move Out
Friday, Feb 22nd 1:00pm - 6:00pm
  All exhibitors/materials must be moved out by 6:00pm

Exhibit Floor Hours

Wednesday, Feb 20th 3:00pm - 6:00pm
Thursday, Feb 21st
10:00am - 5:00pm
Friday, Feb 22nd
10:00am - 1:00pm

Event Management Contacts

Emily Gotwals-Moreau
Sr Event Operations Manager


Ashley Cope
Marketing Manager

Sara Jones
Conference Manager


Danielle McCloud
Exhibit Services Manager

EMS Today Registration
(708)344-4444 (fax)

Event Sales & Sponsorships

Rod Washington
Exhibit Sales Manager

Nanci Yulico
Sr Exhibit Sales Manager