2019 Exhibitor Manual

Welcome to the online exhibitor manual!  Here you will find all of the information and order forms necessary to successfully exhibit at EMS Today!  If you have any questions, please contact your Exhibit Services Manager, Danielle McCloud, at danielle.mccloud@clarionevents.com.

exhhall

Exhibitor Guidelines & Information

Informational guide to help the exhibitor

Here you will find rules and guidelines, event schedules, important deadlines, and more!

freeman

Booth Services

Here, you'll find all your booth space needs:  furniture, electricity, audio/visual, etc.

Freeman is the official vendor for EMS Today 2019!

pcs

Housing

Book your hotel for discounted rates only through PCS.

Preferred Convention Services (PCS) is the offical housing company for EMS Today 2019.   

reg

Booth Staff Registration

Make sure you register your staff who will be attending the booth during the event

You may register via a booth staff registration form or online.  Our Registration Department is available Monday through Friday 8am - 5pm CST to assist you with any questions. 

Information | How To
Online Exhibitor Registration

jemsgames

In-Booth Sessions/Continuing Education

Allow attendees to receive CE credits in your booth - COMING SOON!

For your session, you must submit a CAPCE Presentation Form in addition to any handout material you wish to provide.

nationalharbor

Venue Information

Gaylord National Harbor - National Harbor, MD

The spectacular waterfront resort, with a stunning 19-story glass atrium and sweeping views of the Potomac River, features a rejuvenating spa, indoor pool, state-of-the-art fitness center, and unique restaurants and shops.

Important Deadlines

Place your orders with Freeman by JANUARY 29, 2019, to take advantage of discounted rates for the following services

Booth Accessories
Furniture
Booth Cleaning
Fabric Solutions
Carpet - Standard & Custom
Graphics
Complete Booth Rental
SmartFabric & TotalFlex Rental Exhibits

Deadlines Continued

 

Certificate of Insurance & EAC Forms Due
December 14, 2018
Advanced Warehouse Shipping January 15 - February 12, 2019
Lead Retrieval December 21, 2018
Audio/Visual TBD
Electric February 4, 2019
Internet   February 4, 2019
Show Site Shipping begins February 19, 2019

Exhibitor Move In/Out Schedule

Monday, Feb 18th 11:00am - 1:00pm  -  Vehicle Move-In
Monday, Feb 18th 1:00pm - 5:00pm  - Booths 400+ sq ft
Tuesday, Feb 19th 8:00am - 5:00pm
Wednesday, Feb 20th 8:00am - 12:00pm
   
Move Out
 
Friday, Feb 22nd 1:00pm - 8:00pm
  All exhibitors/materials must be moved out by 8:00pm

Exhibit Floor Hours

Wednesday, Feb 20th 3:00pm - 6:00pm
   
Thursday, Feb 21st
10:00am - 5:00pm
   
Friday, Feb 22nd
10:00am - 1:00pm
   

Event Management Contacts

Emily Gotwals-Moreau
Sr Event Operations Manager
emily.moreau@clarionevents.com

(918)832-9305

Ashley Cope
Marketing Manager
ashley.cope@clarionevents.com
(918)831-9801

Sara Jones
Conference Manager
sara.jones@clarionevents.com
(918)831-9738


 

Danielle McCloud
Exhibit Services Manager
danielle.mccloud@clarionevents.com
(918)831-9821

EMS Today Registration
EMSToday@compusystems.com
(877)394-9751
(708)344-4444 (fax)

Event Sales & Sponsorships

Rod Washington
Exhibit Sales Manager
rod.washington@clarionevents.com
(918)831-9481

Nanci Yulico
Sr Exhibit Sales Manager
nanci.yulico@clarionevents.com
(973)256-5056