You Spoke | We Listened

Wednesday, February 21, 2018, through Friday, February 23, 2018

The Wednesday-Friday format will allow you to eliminate or lessen the need for overtime pay for your employees, overtime charges from the vendors/carriers, and allows you to be back home on Saturday!  We've also added more total exhibit floor hours to give you optimum presence with the attendees.

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Exhibitor Guidelines & Information

Informational guide to help the exhibitor

Here you will find rules and guidelines, event schedules, important deadlines, and more!


Booth Staff Registration

Make sure you register your staff who will be attending the booth during the event

You may register via a booth staff registration form or online.  Our Registration Department is available Monday through Friday 8am - 5pm CST to assist you with any questions. 

Information | How To
Booth Staff Registration Form
Online Exhibitor Registration


Booth Services

Here, you'll find all your booth space needs:  furniture, electricity, audio/visual, etc.

Freeman is the official vendor for EMS Today 2018!


In-Booth Sessions/Continuing Education

Allow attendees to receive CE credits in your booth

For your session, you must submit a CAPCE Presentation Form in addition to any handout material you wish to provide.

**No Longer Accepting Applications**



Book your hotel for discounted rates only through PCS.

Preferred Convention Services (PCS) is the offical housing company for EMS Today 2018.   

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Venue Information

Charlotte Convention Center - Charlotte, NC

The convention center is located across the street from the Westin Hotel and is also connected to the NASCAR Hall of Fame via an overstreet walkway. With an Uptown location, you are within walking distance to multiple eating establishments and the city's cultural and entertainment offerings.

Important Deadlines

Place your orders with Freeman by JANUARY 30, 2018, to take advantage of discounted rates for the following services

Booth Accessories
Booth Cleaning
Fabric Solutions
Carpet - Standard & Custom
Complete Booth Rental
SmartFabric & TotalFlex Rental Exhibits

Deadlines Continued


Certificate of Insurance & EAC Forms Due
December 15, 2017
Advanced Warehouse Shipping January 22 - February 12, 2018
Lead Retrieval January 19, 2018
Audio/Visual Janaury 25, 2018
Electric January 31, 2018
Internet   February 1, 2018
Show Site Shipping begins February 19, 2018


Exhibit Hall Hours

Wednesday, Feb 21        3:00pm - 6:00pm
Thursday, Feb 22       10:00am - 5:00pm
Friday, Feb 23       10:00am - 1:00pm

Exhibitor Move In and Out

Monday, Feb 19
     11:00am   Vehicle Spotting    
  *$185 spotting fee
        1:00pm - 5:00pm    Islands 400+ sq ft
Tuesday, Feb 20
        8:00am - 5:00pm
Wednesday, Feb 21         8:00am - 12:00pm
Move Out  
Friday, Feb 23         1:00pm - 8:00pm
Saturday, Feb 24         8:00am - 12:00pm

Registration Hours

Monday, Feb 19     3:00pm - 6:00pm
Tuesday, Feb 20
    7:00am - 5:00pm
Wednesday, Feb 21     7:00am - 6:00pm
Thursday, Feb 22     7:00am - 5:00pm
Friday, Feb 23     7:30am - 12:30pm

Event Management Contacts

Emily Gotwals-Moreau
Sr Event Operations Manager


Cassie Chitty
Marketing Manager

Debbi Wells, CMP
Conference Manager

Sara Jones
Conference Coordinator


Danielle McCloud Cohen
Exhibitor Services Manager

EMS Today Registration
(888)299-8057 (fax)

Event Sales & Sponsorships

Rod Washington
Exhibit Sales Manager

Melissa Roberts
Exhibit Sales Manager

Mike Shear
Exhibit Sales Manager