Exhibitor Manual

Welcome to the EMS Today 2016 Exhibitor Manual!
You will find all the information you need to have a successful event included. The manual is designed to answer your questions, help remind you of deadlines and guide you through the process of preparing for the event in February. On behalf of the entire EMS Today Team we thank you for your support and look forward to seeing you in Baltimore! If you have any questions please contact your exhibitor services manager Rod Washington at +1 918.831.9481. 

General Information
Important Deadlines
Event Management Contacts
Event Schedule
General Facts  
Booth Guidelines / Additional Rules & Regulations
Certificate of Insurance Policy (Purchase Insurance Here)
Exhibitor Appointed Contractor Form (EAC)
What to expect when exhibiting
Complimentary Hall Pass - give your clients FREE access to the EMS Today exhibit floor compliments of your company!

Registration / Housing Information 

CLICK HERE for online Exhibitor Registration! Your Company's Ecode, used in the Interactive FloorPlan, is your Password for this site.

CLICK HERE for Housing Registration through PCS. If you have any other questions or concerns please contact bernadinew@preferred1.com  

New Exhibitors - Exhibiting for the first time? Below are some links to help ensure that you have a succesful event.

Freeman First-Time Exhibitor Program Overview
Freeman Tips for First-Time Exhibitors
Concierge Elite product overview
Quick Facts

Freeman Services - Freeman is the general contractor for EMS Today 2016. You will be able to order carpet, furniture, material handling, shipping and handling or anything else you may need that is related to booth move-in, set-up and move-out through Freeman.

CLICK HERE to access the Freeman Online Ordering Kit
CLICK HERE for a full .pdf version of the Feeman Exhibitor Kit

Booth Package
Freeman Furnishings
Freeman Carpet Order Form (Required)
Freeman Cleaning Form
Freeman Rental Exhibit/Accessories Form
Freeman Graphics Order Form
POV Cart Service Form
Freeman Transportation
Payment Form
Meeting Room AV Form

Freeman A/V Order Form

Here are some links to popular vendor forms:

Shipping & Material Handling
Material Handling Order Form
Advanced Warehouse Shipping Label - Must deliver by February 16, 2016
Event Site Shipping Label - Cannot deliver before February 23, 2016
Hanging Sign Shipping Label
Freeman Outbound Shipping Label
Marshalling Yard Map & Instructions

Promotional Opportunities
List User Agreement (Pre or Post Show)
Interactive Floorplan Listing Instruction
Upgrade Your Listing
Lead Retrieval Information - *Please note PennWell will again offer a high speed QR code in lieu of the "PDF 417" 2D barcode we have used in the past. This will not affect you if you currently use a lead retrieval unit provided by our appointed lead retrieval contractor, American Tradeshow Services (ATS). If you use your own lead retrieval, please contact ATS in advance of EMS Today 2016 as they can assist you in making sure you have necessary information to ensure your lead system will work. You can contact ATS here: http://www.american-tradeshow.com/contact

Sales Tax License - Any event that sells a product or merchandise to the general public or large private groups will be responsible for collecting the 6% Maryland Retail Sales Tax. Each exhibitor will be required to have a 30-day license from the State of Maryland. If an exhibitor already has a State Sales Tax License, he is required to display a copy of said license at the place of his exhibit. It is the responsibility of management to inform each of his exhibitors of this requirement.

All inquiries should be directed to:
Comptroller of the Treasury
State of Maryland, Retail Sales Tax Division
301 West Preston Street, Room 404
Baltimore, Maryland 21201
Phone: (410) 767-1540/1543

Thank you for your support of EMS Today 2016! We look forward to another successful event. 

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